Effective Date: April 22, 2025
Last Reviewed: April 22, 2025
Applies To: All vendors, suppliers, contractors, and partners engaged with ProcureEaze
1. Purpose
This Vendor Code of Conduct outlines the ethical standards and legal requirements that all vendors must adhere to when conducting business with ProcureEaze. It ensures that our supply chain operates with integrity, transparency, and in compliance with applicable laws and regulations.
2. Compliance with Laws and Regulations
Vendors must operate in full compliance with all applicable local, national, and international laws, including but not limited to:
- Anti-Bribery and Anti-Corruption Laws: Such as the U.S. Foreign Corrupt Practices Act (FCPA) and the UK Bribery Act.
- Labor and Employment Laws: Including laws related to wages, working hours, and workplace safety.
Environmental Regulations: Pertaining to waste management, emissions, and resource conservation.Centuri
3. Ethical Business Practices
3.1 Anti-Bribery and Anti-Corruption
Vendors must not engage in any form of bribery or corruption, including offering or accepting gifts, payments, or favors intended to influence business decisions. All business dealings should be transparent and documented.KU+2IFF+2Centuri+2
3.2 Fair Competition
Vendors are expected to compete fairly and not engage in anti-competitive practices such as price-fixing, bid-rigging, or market allocation.Latham & Watkins LLP
4. Labor and Human Rights
4.1 Freely Chosen Employment
Vendors must not use forced, bonded, or indentured labor. All work must be voluntary, and workers should be free to leave employment after reasonable notice.Penn Procurement Services
4.2 Child Labor
Vendors must not employ individuals under the legal minimum working age in the jurisdiction of operation.
4.3 Non-Discrimination
Vendors must provide a workplace free of discrimination and harassment based on race, color, gender, sexual orientation, religion, age, disability, or any other protected status.
4.4 Health and Safety
Vendors must provide a safe and healthy working environment, complying with all applicable health and safety laws and regulations.WeWork+6Home | DP World+6The World Bank Documents+6
5. Environmental Responsibility
Vendors should strive to minimize their environmental impact by:
- Reducing waste and emissions.
- Conserving energy and natural resources.
Complying with all relevant environmental laws and regulations.The World Bank Documents+2Centuri+2IFF+2
6. Confidentiality and Data Protection
Vendors must protect the confidentiality of ProcureEaze’s proprietary information and comply with all applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
7. Monitoring and ComplianceProcureEaze reserves the right to monitor and audit vendors’ compliance with this Code. Vendors are expected to maintain accurate records and provide access to relevant information upon request.HSV Utility+3Goldman Sachs+3WeWork+3
8. Reporting Violations
Vendors must report any violations of this Code or unethical behavior to ProcureEaze promptly. Reports can be made confidentially and without fear of retaliation.
9. Enforcement
Failure to comply with this Vendor Code of Conduct may result in corrective action, including termination of the business relationship.